Short answer: Nothing 😚
Detailed answer: We receive only the data mandatory to start the Secret Santa: the list of users and usergroups in your organization. Everything will be forgotten automatically after you finished the draw! In fact, we do not even have a database 😮
Once authenticated with your favorite Chat tool, you will be prompted with the User
Selection screen.
We show you all the users in your team. Just select the ones which will take part to
your Secret Santa by clicking on their names.
On the second screen, you will be able to customize a bit the message that will be sent to every participant. You can add an optional message that will be sent along the Secret Santa draw. You can even add details about every participant to help Santas achieve their mission.
On the third step, you will be able to check the repartition of the Secret Santa if you want to know who each participant must offer a gift to. If you are not satisfied, you can shuffle the list again.
Once you are ready, you can submit the Secret Santa by clicking this big red button:
This will trigger the following operations:
And that's it, you are done!
As the organizer of the Secret Santa, you will receive a private message that will look like this :
From there, you can click on "this page" in the message, which will take you to a page where you can paste the long code to receive the secret repartition.
Yes! If you need to specify some information for some users in particular (e.g:
allergies, address), you can easily do so!
On the customization step, you will see a list of all the participants, and each of them
will have a field next to their name where you can enter the information:
The note you write for each member will only be seen by their secret santa.
Can I make sure someone will be matched or not matched with someone else?
Yes, you can! On the second step of the application, you will be able to fill the exclusions form. There, you can specify pairs of users that should not be matched together. This is useful for couples, family members, or just people who don't want to gift to each other.
The bot is only there to send private message to each participant. You won't interact with it directly, so it's always offline.
To start a new Secret Santa in a Discord server, just go on the homepage, click on "Run on Discord" button, and follow the different steps.
What to do when a user does not allow to receive private message on a Discord server?
Discord has an option to allow anyone to not receive private message on a server they belong to.
If you throw a Secret Santa in a server where a user does not allow to receive private message, Discord will prevent us to send them their Santa message. So if you hit this error, you need to ask them to change their privacy settings on this server. See the example below:
Once they made the change, you can safely retry to send the remaining messages. When the draw is finished, they can of course re-disable this setting as they wish.
Head over our dedicated Webex tutorial to learn more about adding Secret Santa on Webex.
We are not storing any token or permission - so consider your Webex account already free from all ties with Secret Santa.
Once used, this application will never send you or your contact any message anymore - it can only do that if you restart the app.
How can I add my company / organization to your Hall of Fame?
Simply drop us an email at hello@secret-santa.team with the name, url and logo of the entity you want to add. It's free but if you want to tweet or share our app to the world, you are more than welcome.
